SumUp daily takings and cash-up to Xero

Before we connect it.

Where this is useful

Useful for cafés, bars and bakeries where someone adds up the card reader totals and the cash drawer by hand, then types them into the books days later. A sensible first version covers one site and one till, with the owner approving each draft in Xero before it is posted.

What we need to connect

1. 01API access to the SumUp account, so each day’s card transactions, refunds and tips can be read.
2. 02A short Google Form for the closing shift, covering counted cash, the float, the till report figure and notes.
3. 03Xero access to create draft sales invoices, with the account codes, VAT rates and tips treatment agreed with your accountant.

What needs careful handling

Trading days that run past midnight need a clear cut-off, so late sales land on the right day. Refunds made on a later day belong to that later day, and SumUp payouts can cover several days at once, so payouts are matched to the bank separately from the daily entries. A missing cash-up form holds the day open and sends a reminder, rather than guessing the cash figure.

Questions people ask.